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Visiting the Materials Computation Center, or Traveling to an MCC School or Workshop

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Updated Wednesday, 02-Jan-2013 10:18:05 CST

The reimbursement procedures of the MCC follow the guidelines of the Materials Research Laboratory. If you are

  • traveling to MCC, or attending one of the MCC's summer schools or workshops, and
  • plan to ask for reimbursement for travel expenses

we will need documentation from you. The documentation is different for different visa types. This webpage lists the required documentation you should submit to the Materials Research Laboratory Business Office, before you can be reimbursed by the Univesity of Illinois at Urbana-Champaign. Instructions: find your type of visa and below it you will find the required documentation. If you do not fall into one of the categories above, please contact Susan Logan at (217) 244-2944 (email sklogan@illinois.edu).

Please note:

  • reimbursement for travel expenses must be submitted within two weeks of the traveler's departure from Champaign-Urbana.
  • a completed Travel Reimbursement Form (.doc, a PDF version is also available) should also accompany your receipts and other documentation

Immigration Status: B1 and B2 for activities no longer than 9 days. They do not have to be consecutive workdays.

B1: Temporary Visitor for Business and B2 Temporary Visitor/Tourist

Immigration Status: B1 and B2 for activities LONGER than 9 days. They do not have to be consecutive workdays.

B1: Temporary Visitor for Business

B2: Temporary Visitor/Tourist: NO REIMBURSEMENT

Immigration Status: F1 sponsored by the University of Illinois at Urbana-Champaign with Optional Practical Training or Curricular Practical Training

F1: Academic Student

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • I-94 Card (copy both sides-front and back)
  • A copy of the I-20 Certificate of Eligibility for Nonimmigrant (F-1) Student Status- For Academic and language Students
  • A copy of the Employment Authorization Document/Card (EAD)
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: F1 not sponsored by University of Illinois at Urbana-Champaign without Optional Practical Training or Curricular Practical Training

F1: Academic Student

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • I-94 Card (copy both sides-front and back)
  • A copy of the I-20 Certificate of Eligibility for Nonimmigrant (F-1) Student Status- for Academic and language Students.
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: F1 not sponsored by University of Illinois at Urbana-Champaign with Optional Practical Training or Curricular Practical Training

F1: Academic Student

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • I-94 Card (copy both sides-front and back)
  • A copy of the I-20 Certificate of Eligibility for Nonimmigrant (F-1) Student Status- For Academic and language Students (Curricular Practical Training (CPT) should be noted on the I-20 form)
  • A copy of the Employment Authorization Document/Card (EAD), for Optional Practical Training
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: H1 sponsored by the University of Illinois at Urbana-Champaign

H1: Status for professionals entering under trade agreements; may not seek other employment in the United States

Immigration Status: H1 not sponsored by the University of Illinois at Urbana-Champaign

H1: Status for professionals entering under trade agreements; may not seek other employment in the United States

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • I-94 Card (copy both sides-front and back)
  • I-797 Form (copy)
  • Original receipts for travel, lodging, other expenses
  • A letter from a responsible officer (Department Head, Assistant Department Head, College Dean, Assistant Dean, or an officer of the international office) of your institution authorizing you to receive reimbursement for travel expenses or service payment from the University of Illinois at Urbana-Champaign.
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: J1 sponsored by the University of Illinois at Urbana-Champaign

J1: Exchange Visitor

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • A copy of the DS-2019 Certificate of Eligibility for Exchange Visitor (J-1) Status
  • I-94 Card (copy both sides-front and back)
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: J1 not sponsored by the University of Illinois at Urbana-Champaign

J1: Exchange Visitor

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • A letter from a responsible officer (Department Head, Assistant Department Head, College Dean, Assistant Dean, or an officer of the international office) of your institution authorizing you to receive reimbursement for travel expenses or service payment from the University of Illinois at Urbana-Champaign.
  • A copy of the DS-2019 Certificate of Eligibility for Exchange Visitor (J-1) Status
  • I-94 Card (copy both sides-front and back)
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Immigration Status: Permanent Residents

Waiver for Business (WB) or Tourism (WT) no longer than 9 days

WB: Temporary Visitor for business, visa waiver (or)

WT: Temporary Visitor/Tourist, visa waiver

  • Materials Computation Center (MCC) Travel Reimbursement Form
  • I-94 Card (copy both sides-front and back)
  • Foreign National Compliance Statement: http://www.obfs.uillinois.edu/forms/FNComplianceState.pdf)
  • Original receipts for travel, lodging, other expenses
  • Copy of Passport pages:
    • Photo Identification and passport number
    • Entry visa (when applicable)

Waiver for Business (WB) or Tourism (WT) LONGER than 9 days

WB: Temporary Visitor for business, visa waiver

WT: Temporary Visitor/Tourist, visa waiver: NO REIMBURSEMENT